Planning An Extended Family Portrait – This Is What You Should Know

Planning An Extended Family Portrait – Why?

It’s been said that you can’t choose your family, but the pandemic has made us all realize just how important they are.

Spending time with our extended families is something we may have taken for granted – until the option was suddenly taken away. Even more so when you have family who live all over the world, with travel restrictions to take into considerations.

The pandemic has forced us all to slow down and appreciate the importance of family and we have seen many families take the chance to organize their long overdue extended family portraits to remember the present, and create tangible memories for the future.

In a world that feels increasingly unpredictable, our families are one of the few constants we can rely on. It would be wise of us to cherish them while we can, and never take them for granted again.

So if you’re looking to update your family portraits, or just want to capture some precious memories with your loved ones, be sure to book your session soon as year end is our busiest season!

Here are a few things to consider and take note of in order to make the process go smoothly. when planning an extended family portrait.

1. Set A Date For Your Extended Family Portrait

Give everyone plenty of notice: Depending on the size of your family and how spread out they live, it can take some time to organise everyone’s schedules. So, it’s important to give everyone as much notice as possible to increase the chances that everyone will be able to make it.

We understand it can be challenging when coordinating an optimum timing for everyone in the family, however, if this shoot is important, people will make time, rearrange their usual schedules and try their best to make it for this photoshoot. Afterall, most families only do extended family photoshoots once every couple of years.

Contingency Plan

Best case scenario is definitely a time when everyone can gather in-person to complete this photoshoot. In the event when one family is down with flu and can’t make it; and the shoot must go on because one of the family member will be leaving the country that very night, this is where the possibility of composite family portraits can be explored. This option requires the photographer to possess highly technical lighting, posing and photoshop ability and advanced planning to pull it off. That said, photographers aren’t magicians but can certainly make it happen IF clients let us know in advanced before the shoot. Below is one of the composite extended family portrait done recently.

2. Choose A Family Photographer Experienced in Taking Extended Family Portraits

When it comes time to choose a photographer, you’ll want one who is experienced and knows how important your family’s portraits are. Make sure they have the capabilities needed for an extended family shoot with lots of people, different ages in tow – from babies in arms to seniors in wheelchair and anything in between. 

3. Photo Studio – Suitable for Extended Family Portrait

With extended family portrait, apart from selecting a studio that is spacious enough to accommodate your big group, it is inevitable that we may encounter family members who have mobility issues. 

Multiple change rooms and spacious washrooms with wheelchair accessibility would therefore be convenient, plenty of parking is also very important. Our studio can easily fit 25 pax comfortably and have photographed 36 pax like the image above.

Alternatively, home shoots are also possible. Learn more about Where to do your professional family portrait  and the  15 Tips on how to select the best family photo studio for your family shoot

4. Scheduling Flexibility

At times, we get clients telling us that a family member was admitted/re-admitted to the hospital. In times like these, we understand and will reschedule the session to another day.

At other times, there is only a small window of opportunity to get an extended family portrait done and its a last minute and urgent shoot. Whenever possible, we will try our best to make it happen for your family. We have done last minute late night shoot for a family at home right after one of the family member returned home from hospital. 

5. Rates

Whilst we all plan to have memories of the extended family preserved, the topic of rates will definitely come up tops. It is very important that the family members are fully aligned on the fees and charges of the photoshoot and its inclusions or product prices. Different studio, different business models. Learn more on  15 Tips on how to select the best family photo studio for your family shoot

6. Turnaround Time

If you are like us who always want our things done yesterday and don’t like waiting for things to happen, we get it! 

Most clients love to see their photos as quickly as they can after the shoot; and receive the final products quickly. At Tomato Photo, you get to see your edited photos online within 24-48 hours from shoot; and products delivered within 1-2 weeks from your order and approval.

Speed of product deliverables will depend on how quickly you place your order.

If you like to know more, get in touch with us by filling up the form below; whatsapp us.

Based on 318 reviews.
David Yap
David Yap
October 4, 2022.
Service was top-notch. Photo shoot went smoothly. My new born was well taken care of and did not even cry during the shoot. The photos were amazing. Highly recommended.
Mark Tan
Mark Tan
September 24, 2022.
Not only is Hart a good photographer(saw some of his work) but he is very experience dealing with babies. He is also willing to listen to our request for the type of shoot etc. Studio is very cosy and comfortable for both baby and parents.
Mrs May Ng
Mrs May Ng
September 18, 2022.
We wanted photos to commemorate our 20th wedding anniversary. Hart did a fantastic job for us. We love the photos taken by him. Editing is also very well done. He responds to all our WhatsApp messages promptly, before and also after the photoshoot. We have absolutely no regret choosing Hart to take our photo for us. Thank you Hart!
Shu Hui Neo
Shu Hui Neo
September 9, 2022.
The indoor photoshoot experience with Hart has definitely created a beautiful memory for us! Simple booking, effective communication, and it is definitely a plus when he made my 5yo so comfortable within minutes upon meeting him for the first time. the efficiency of him delivering the wonderful shots within a day is another plus. Nothing beats to have our anticipation met just before we sleep. Thanks Hart!
Jon Kong
Jon Kong
September 8, 2022.
Had a multi generation family photo session with Hart on 21 Aug and was particularly impressed with how he handled our young ones. He managed to get them to participate without much fussing and shots turned out great! Studio was comfortable and welcoming and the sequence of shots was well planned to capture natural expressions. Post shoot service was efficient as well with edited photos ready for selection within 1 day and final products delivered within 2 weeks. Highly recommend Hart to anyone with young kids.
September 7, 2022.
I had a great experience with Hart and Tomato Photography. Process was smooth and straightforward, they provided me with a good selection of wardrobe, and the photos turned out classy. Hart’s aesthetic is definitely impressive and he knows what he’s doing. I also appreciate his guidance and pointers during the shoot! Highly recommend!
Xiaoqin Guo
Xiaoqin Guo
September 7, 2022.
Thank you so much for your great work. Your care and expertise have made me and hubby look so good in every photo!
Miyuki Kusuma
Miyuki Kusuma
September 2, 2022.
I wasn't sure if I should book a newborn photoshoot at first as my baby was already 3 weeks postpartum and I was dealing with a fussy toddler, but everything from booking a session to the actual shoot was so fast and seamless. Hart is such a natural around babies and kids, and the photos came out so beautiful. Thank you for the positive experience!
Zihui Tan
Zihui Tan
August 31, 2022.
Loved the photos and experience we had with Hart. The photoshoot was comfortable and relaxing. Definitely coming back with the rest of the family 👍🏼
Raymond D
Raymond D
August 28, 2022.
We had a great time at the studio with our dog! Hart has been very patient and understanding the entire session. We didn’t know how to pose and he guided us through every step of the way. Our dog loves him too. The photos came out great! Very happy with his work and professionalism.

    If you’re like me who don’t take family studio shots often, you’ll want to pick one where everything will turn out beautiful. Not all studios are the same. The lighting at Tomato is SO MAGICAL. There are interesting shadow details that gives the photos so much depth. Plus Hart (the only photographer) is great with kids. The combination of these are priceless. Your family deserves the best. Pay a bit more. You’ll be happy you did when you see the results.

    JP Liew
    Google Review, Feb 2022

    My family had really fantastic experience with Hart. He is amazing with the kid, knows how to make us smile and laughing all the time. I’ve also been thrilled with the results of each shoot, our photos are really beautiful. We will be back again for sure!

    Google Review, Feb 2022

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